Sometimes corporate greed is why systems are so hard.
My previous company had a very rigid repayment system and i swear it was designed to deny expenses.
Once i submitted an expense for $3.25 for a train and they wanted receipts. I didn't have one and they wanted me to sign an affidavit that i would not find the receipt and resubmit my expense.
This is for $3.25 and the amount of time spent trying to get my money back exceeded the expense amount.
The obvious common sense question should have been : If my plane landed in X, and the office is located at Y, how did i get there?
Somehow. That's not their business. But they don't want you claiming a train ticket, a bus ticket, and mileage all for the same trip.
Every seemingly stupid rule has an equally stupid person behind it.
It would be nice if we could just trust people, but there are a class of people who then abuse that trust. Systems are in place to thwart them at the expense of everyone else.
If you claimed all three of those, you would have to claim all three of them, at which point you would have claimed all three of them, and someone could easily see that.
Someone could easily see that if you have an actual reimbursement system in place.
If it's based on the honor system, I could claim the train ticket, then claim a bus ticket and say that the ticket was for something else, you were mistaken. Then claim mileage and say the bus ticket wasn't that trip, you made a mistake. Again, just like the train ticket.
So, yes, the claim needs to be backed by proof of trip or by a deliberate action on your part saying that you are claiming this right here on this date for this trip.
